AXG Contracting is seeking a Site Office Admin to provide support to the Project Manager during the project phase and promotes the project’s image by representing the Site Project Manager internally and externally; being a liaison between the Site Project Manager, the project’s Leadership Team, and employees and/or clients and stakeholders.

Essential Job Functions:

• Provide administrative support as needed with a variety of clerical activities and related tasks.
• Anticipates the needs of the site Project Manager during the project phase and acts accordingly and proactively brings together appropriate people and resources to support leadership in addressing issues.
• Provides the project and plant Leadership Team with information to allow them to make consistent decisions regarding various matters while serving as a liaison between other parties and the Site Project Manager and Plant Manager.
• Arranges meetings by developing itineraries and agendas, booking any necessary transportation, arranging meals, lodging, and meeting accommodations.
• Manage calendars, calls and other appointments; resolve scheduling conflicts.
• Exercising independent judgement and discretion on sensitive and confidential projects and assignments.
• Preparing and transmitting correspondence, presentations, charts, tables, and other memoranda using MS Word, Excel, PowerPoint, and Outlook, often under tight deadlines, ensuring documents produced are error-free and grammatically correct.
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining corporation of others; monitoring progress; problem-solving; adjusting plans.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Improves quality results by studying, evaluating, and re-designing processes, suggesting and implementing changes.
• Manages and retains files, documentation, and other important records up-to-date and current, ensuring confidentiality always.
• Provides occasional administrative support to other staff as directed.
• Performs other duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Bachelor’s Degree, highly preferred or equivalent experience required.
• Experience supporting executive-level staff.

Additional Eligibility Requirements:
Employment is contingent upon the successful completion of a background check, pre-employment physical and drug screen. In addition to the following:
Software

• Proficiency in Microsoft Office, including Excel, Word, and Outlook required

Physical

• Ability to sit for prolonged amounts of time required.
• Ability to effectively communicate through various means required

Environmental

• Work is performed within an office environment, including office equipment – such as computers, telephones, and copiers.
• Requires passing by industrial equipment on way to office.
• Noise levels are typically moderate.

 
If you believe this opportunity is right for you, please send your CV to Ryan Brownlow by using the “Apply Now” button below.
  
To view similar opportunities or express interest in related positions, please visit our website https://www.axgcontracting.com/jobs and follow us on LinkedIn https://www.linkedin.com/company/axg-contracting/